Information for Vendors

The Hills Recreation Society is delighted to announce the 18^th annual Hills Garlic Festival will be held in New Denver on Sunday, September 12^th from 10 a.m. - 5 p.m. Once again the Garlic Festival will be at Centennial Park by beautiful Slocan Lake and will feature live music and kids’ entertainment all day. Our website is www.hillsgarlicfest.ca.

Again this year Ellen Kinsel is organizing the festival maintaining our theme of “Homegrown, Homemade, Organic”. Your products must be grown, produced, or crafted in Canada. (If you are unsure as to whether you meet these criteria please give Ellen a call at 250-358-2459). Any vendors selling imported products will be asked to remove them immediately without refund.

Our estimated attendance last year was over 6500 people. We are keeping the number of vendors and vendor fees the same as last year as we want to maintain the flavour and keep it worthwhile for vendors.

Vendor Fees

General vendors, 10' x 10' space	$ 70.00
Food vendors, 10' x 10' space	$100.00
Electricity access (prearranged with coordinator only)	$ 25.00

If 30% or more of your sales is from prepared, consumable-on-site food, you must register as a food vendor.

Space is not guaranteed until booking form with payment has been received. Please note we cannot accept post-dated cheques. You will be charged $10 for any cheques that “bounce,” to cover the bank fees we have to pay.

A few things to keep in mind:

The Village of New Denver controls overnight camping at the site and have agreed to accommodate extended vendor camping on-site Saturday night. This is not included in vendor fees. All campers are required to pay the Village campsite attendant for using this facility. Check the website for other local accommodations.

Vendors may set up on Saturday after 3:00 pm, although the site is not secure, or from 6:30 am on Sunday with vehicles off the site in Vendor Parking by 9:00 am. Please check in with the Coordinator on arrival.

We highly recommend including a large sign identifying your business name along with a supply of business cards.

In order to minimize waste, please bring products to the Festival in reusable boxes/containers and sell products in packaging that can be recycled or composted.

Product Requested for Garlic Festival Raffle: Again this year the Hills Recreation Society will be holding a raffle of Garlic Festival produce and products. Your donations are assembled in attractive baskets and raffled during the Garlic Festival. All proceeds will go to supporting the development of recreation facilities for our local community. We are asking all vendors to contribute a product sample that is identified to help promote your business. Your samples will be collected the morning of the festival during set-up, so these beautiful baskets can be displayed throughout the day. Your help and generosity is greatly appreciated. Food vendors are requested to donate meal coupons or a boxed meal, bottled beverages, etc., that will be offered to volunteers.

To guarantee a spot from last year, vendors should register by sending in this booking form and payment in advance by March 31st. After that date, any unpaid spaces will be available to new vendors. If you would prefer a different space, please indicate the new section, and we will try to accommodate changes after March 31st. Act now to guarantee your space for this unique and exciting event.

Waiting List

Booking forms and payments from prospective new vendors are accepted at any time. Payments will not be processed until booth space can be assigned. The waiting list gives priority to

Garlic and related product vendors
Self-contained food vendors (no electricity required)
unique product vendors

Refund Policy

Notification received up to one month prior to the Festival: full refund
Notification received up to 2 weeks prior to the Festival: 50% refund or full refund if all spaces can be filled from the waiting list
Notification received within 2 weeks of the Festival: no refund

Friends of vendors other than those directly involved in sales should pay the Festival entry fee at the gate ($3.00 per person, 12 and under are free).

Please remember: --- Due to Health Regulations NO DOGS are permitted on site. It is annoying to other vendors and customers to listen to barking dogs when they are left in the parking area or other space outside the festival.Please leave your dogs at home.